The big picture: The council sought a more effective way to manage its leisure facilities digitally. After a competitive bidding process, only one company met the technical requirements.
Key details:
Winning bidder: Xn Leisure Systems Ltd
Start date: 7 January 2025
Duration: 5 years
Contract value: £156,000 over 5 years
How it happened:
An open tender was advertised through Suffolk Sourcing (IBC/17548)
Two bids were received
Bids were evaluated based on 35% quality and 65% price
Only one bid met the technical requirements
Why it matters: The new system will enable the digital operation of sport and leisure services, potentially improving efficiency and user experience for Ipswich residents.
Behind the scenes: Several internal teams were consulted, including Sports & Leisure, IT, Procurement, Legal, and Finance.
The bottom line: The costs will be managed within existing core service budgets, meaning no additional funding is required for this upgrade.
